Full procedure Hold a horse race or an ulak tournament

Obtain the Directorate's sanction

Sanction of the National Equestrian Sports Directorate and appointment of judges from its list.

1. 1. Submit the tournament regulations to the Directorate
   Where: National Equestrian Sports Directorate
   The regulations state the discipline, the number of teams or races, the prizes in som and the judges proposed. A prize that is a horse is described by its passport number; a prize that is a car, by its chassis number.
   Bring: Tournament regulations (discipline, teams or races, prizes, judges), Certificate of registration of the firm, ID card or passport of the applicant
   Cost: IS 250
   Time: 20–60 min in the queue, 15–30 min at the counter, 14–30 days until the next step
2. 2. Have the judges appointed from the Directorate's list
   Where: National Equestrian Sports Directorate
   For ulak: a chief judge, two field judges and a timekeeper; for racing: a starter, a finish judge, a timekeeper and a chief judge. Judges' fees are paid by the organiser in cash on the day, before the first game or the first race.
   Cost: judges' fees, 4 judges, paid on the day, IS 300 × 4 (cash som only)
   Time: 0–30 min in the queue, 10–20 min at the counter, 3–7 days until the next step
3. 3. Collect the sanction certificate of the National Equestrian Sports Directorate
   Where: National Equestrian Sports Directorate
   The sanction is for one date. If the date is moved, including because of rain, a new sanction is requested; the fee is not paid twice if the request is made before the original date.
   You receive: Sanction certificate of the National Equestrian Sports Directorate
   Time: 10–40 min in the queue, 5–10 min at the counter, 1–3 days until the next step

Have a field accepted (event on a field)

Consent of the user of the field and acceptance by the commission of the National Equestrian Sports Directorate.

Choose the venue. Other option: Book the Irad State Hippodrome.

4. 4. Obtain the written consent of the user of the field
   Where: Land department of the district administration
   For a hayfield, after the second cut; for a field under crops, after harvest. A field on pasture land needs the consent of the holder of the pasture ticket as well as the stamp of the land department.
   Bring: ID card or passport of the applicant
   You receive: Written consent of the venue owner
   Cost: stamp of the land department, IS 40
   Time: 30–120 min in the queue, 10–15 min at the counter, 3–7 days until the next step
5. 5. Have the field measured and accepted by the Directorate's commission
   Where: National Equestrian Sports Directorate (At the field)
   An ulak field is 200 to 400 m long and 80 to 150 m wide, level, without stones larger than a fist, with two goals (tai-kazan) built to the dimensions of the 1953 rules. A racecourse is marked every 500 m. The commission walks the field in a line and removes the stones it finds; the organiser removes the rest before the commission returns.
   Bring: Written consent of the venue owner, Sanction certificate of the National Equestrian Sports Directorate
   You receive: Act of acceptance of the field by the Directorate's commission
   Cost: IS 400
   Cost: commission's transport, both ways, IS 150
   Time: 0 min in the queue, 60–180 min at the counter, 7–14 days until the next step

Have the horses checked by the State Veterinary Inspectorate

Admission of every horse within 72 hours of the start; note on the carcasses for ulak.

6. 6. Submit the list of horses with their passports
   Where: State Veterinary Inspectorate
   Every horse is listed by its passport number, colour and brand. A horse without a passport does not compete, including a horse that has competed for twenty years without one.
   Bring: List of horses entered, with passport numbers, colours and brands, Horse passport, Sanction certificate of the National Equestrian Sports Directorate
   Time: 30–120 min in the queue, 15–30 min at the counter, 3–7 days until the next step
7. 7. Pay the inspection fees in cash
   Where: Cash desk of the Agricultural Directorate
   At the old Directorate building, Tokmok Street 3, not at Jibek Jolu Avenue 41.
   Cost: IS 25 per horse (cash som only)
   Time: 20–90 min in the queue, 5–10 min at the counter, 0–1 days until the next step
8. 8. Have each horse examined within 72 hours before the start
   Where: State Veterinary Inspectorate (At the teams' stables)
   Temperature, the glanders test of the current year, and the brand compared with the passport. The veterinarian visits the teams' stables in the order of the list; a horse not at its stable when he arrives is examined at the field on the morning of the event, between 6:00 and 7:00.
   Bring: Horse passport, List of horses entered, with passport numbers, colours and brands
   You receive: Veterinary admission certificate of the horses (72 hours)
   Cost: veterinarian's travel, IS 150
   Time: 0 min in the queue, 10–20 min at the counter, 0–3 days until the next step
9. 9. Obtain the veterinary note on the goat carcasses (ulak) ★ optional
   Where: State Veterinary Inspectorate
   Only for ulak tartysh played with a real carcass, as at most rural tournaments; the league plays with a stuffed leather goat. Each carcass comes from a registered slaughterhouse with Form 2-VET and is buried after the event at the place written in the note, at a depth of at least 1 m.
   Bring: Veterinary certificate Form 2-VET for onward sale, Written consent of the venue owner
   You receive: Veterinary note on the goat carcasses, with the place of burial
   Cost: IS 15 per carcass (cash som only)
   Time: 20–60 min in the queue, 5–10 min at the counter, 0–1 days until the next step

Arrange the ambulance

Contract with the event duty desk of the city emergency medical service.

10. 10. Contract an ambulance crew for the whole event
    Where: City emergency medical service: event duty desk
    One ambulance with a doctor for up to 2,000 spectators, two above. For ulak, one crew stays at the edge of the field and does not leave it; if it leaves with a casualty the game stops until a crew is back at the edge of the field.
    Bring: Sanction certificate of the National Equestrian Sports Directorate, Written consent of the venue owner
    You receive: Contract for the ambulance crew for the whole event
    Cost: first crew, for the day, IS 1,800
    Cost: second crew, by spectators, IS 0.50 per spectator
    Time: 20–60 min in the queue, 15–25 min at the counter, 3–7 days until the next step
11. 11. Arrange a horse ambulance (trailer) with the State Stud Farm ★ optional
    Where: State Stud Farm
    Only for races of more than 10 km (at chabysh) and for tournaments of more than eight teams. The trailer stays at the field until the last horse has left it.
    Bring: Sanction certificate of the National Equestrian Sports Directorate
    Cost: IS 600
    Time: 10–30 min in the queue, 10–20 min at the counter, 3–7 days until the next step

Obtain the permit for a public event (Form CH-31)

Police traffic plan and municipal or district event permit.

12. 12. Have the parking and traffic plan approved by the police
    Where: City police: licensing and registration section
    Spectators' cars and horse trailers park separately; horse trailers park downwind of the spectators. Riders ride to the field along the route on the plan and not along the road.
    Bring: Sanction certificate of the National Equestrian Sports Directorate, Written consent of the venue owner
    You receive: Approved parking and traffic plan
    Cost: IS 80
    Time: 30–120 min in the queue, 15–25 min at the counter, 5–10 days until the next step
13. 13. Have the temporary stands inspected ★ optional
    Where: State Fire Inspectorate
    Only if temporary stands are built. The inspector checks the exits and loads every tenth seat with a sack of 80 kg.
    Bring: Written consent of the venue owner
    You receive: Police and fire-safety inspection report on the venue
    Cost: IS 220
    Time: 0 min in the queue, 60–120 min at the counter, 3–7 days until the next step
14. 14. Submit Form CH-31 with the full set of documents
    Where: City Hall: permits counter
    At City Hall for a field in a city, at the district administration outside the cities. The date is checked against the calendar of days of mourning and against other events within 5 km on the same day; two tournaments on the same Sunday are not permitted in one district.
    Bring: Sanction certificate of the National Equestrian Sports Directorate, Written consent of the venue owner, Contract for the ambulance crew for the whole event, Approved parking and traffic plan, ID card or passport of the applicant
    Cost: IS 150
    Cost: per spectator expected, IS 0.05 per spectator
    Time: 30–120 min in the queue, 15–25 min at the counter, 10–20 days until the next step
15. 15. Collect the municipal event permit
    Where: City Hall: permits counter
    You receive: Municipal event permit
    Time: 10–40 min in the queue, 5–10 min at the counter, 0–1 days until the next step

Arrange betting on the Directorate's tote (if bets are taken)

Mobile tote windows of the National Equestrian Sports Directorate; collection of the takings.

16. 16. Request the Directorate's mobile tote windows ★ optional
    Where: National Equestrian Sports Directorate
    Only if bets are taken. Betting is legal only on the Directorate's tote. The organiser does not take bets, hold stakes or announce odds, and the announcer does not mention odds offered elsewhere, even to deny them. The Directorate sends two to six windows with its own cashiers and keeps 18% of the pool.
    Bring: Sanction certificate of the National Equestrian Sports Directorate, Municipal event permit
    You receive: Agreement for the Directorate's mobile tote windows
    Cost: installation of the windows, IS 1,200
    Time: 20–60 min in the queue, 15–25 min at the counter, 7–14 days until the next step
17. 17. Arrange the collection of the takings by a licensed security company ★ optional
    Where: City police: licensing and registration section
    The tote's takings are collected after the last game by an armed cash transport of a company licensed under the Private Security Services Act. The time of collection is notified to the police in writing and is not announced.
    Bring: Agreement for the Directorate's mobile tote windows, Contract with a licensed security company
    Cost: IS 400
    Time: 20–60 min in the queue, 10–15 min at the counter, 1–3 days until the next step

Report the results

Registration of the results and prizes in the book of the National Equestrian Sports Directorate.

18. 18. Hand in the judges' protocol and the prize receipts within three working days
    Where: National Equestrian Sports Directorate
    Cash prizes are paid against a signed receipt with the winner's ID number. A horse given as a prize is re-registered in the winner's name at the Studbook within ten days; until then it competes in the name of the organiser.
    Bring: Sanction certificate of the National Equestrian Sports Directorate
    You receive: Registration of the results in the Directorate's book
    Cost: IS 50
    Time: 20–60 min in the queue, 10–20 min at the counter, 0–3 days until the next step