Full procedure Import a tractor or farm machinery

Register as a foreign trade participant and register the contract

Registration card and contract registration at the Chamber of Commerce and Industry of Irad.

1. 1. Submit the registration card (Form FTE-2)
   Where: Chamber of Commerce and Industry of Irad
   Once for each firm or farm, not for each import. A family farm without a firm registers in the name of the head of the farm; the card is then valid only for goods for the farm's own use, which are written on it by customs heading.
   Bring: Certificate of registration of the firm, Taxpayer registration card, ID card or passport of the applicant
   You receive: Registration card of a foreign trade participant (Form FTE-2)
   Cost: IS 180
   Time: 20–60 min in the queue, 15–25 min at the counter, 5–10 days until the next step
2. 2. Register the purchase contract
   Where: Chamber of Commerce and Industry of Irad
   The contract names the machine by make, model, year and frame number. A contract for “a tractor” without a frame number is registered, but the machine cannot later be matched to it.
   Bring: Foreign trade contract (original and two copies), Invoice of the foreign supplier, Registration card of a foreign trade participant (Form FTE-2)
   You receive: Registration card of the foreign trade contract
   Cost: IS 250
   Time: 20–60 min in the queue, 15–25 min at the counter, 3–5 days until the next step

Pay the seller abroad

Deal passport at Talasbank and approval of the Currency Control Department of the Bank of Irad.

3. 3. Open a deal passport at Talasbank
   Where: Talasbank (any branch)
   A deal passport is opened for every import contract above US$ 10,000. The limit of US$ 300 a month on cash dollar conversions does not apply to payments under a deal passport, which are made by transfer only.
   Bring: Registration card of the foreign trade contract, Foreign trade contract (original and two copies), Certificate of registration of the firm, ID card of the director of the firm
   You receive: Deal passport (opened at Talasbank)
   Cost: IS 150
   Time: 20–60 min in the queue, 20–40 min at the counter, 2–4 days until the next step
4. 4. Obtain the Currency Control Department's approval to buy dollars
   Where: Currency Control Department, Bank of Irad
   Machines on the list of the Irrigation Modernization Programme (laser levellers, drip pumps) are approved first; other machines in the order of the deal passport's number.
   Bring: Deal passport (opened at Talasbank), Registration card of the foreign trade contract, Invoice of the foreign supplier
   You receive: Approval to purchase United States dollars for an import contract
   Cost: IS 300
   Time: 20–60 min in the queue, 15–20 min at the counter, 10–21 days until the next step
5. 5. Transfer the payment and have the statement stamped
   Where: Talasbank (any branch)
   The statement is stamped at the head office, Central Square, foreign currency hall. Customs accepts it for 30 days; a machine that arrives later is valued by the catalogue.
   Bring: Approval to purchase United States dollars for an import contract, Deal passport (opened at Talasbank)
   You receive: Statement of the payment abroad, stamped by Talasbank
   Cost: transfer commission (0.2%), $0.002 per US$
   Time: 20–90 min in the queue, 10–20 min at the counter, 1–3 days until the next step

Bring the machine in through the frontier

Customs post at a main crossing, plant quarantine for used machines, and a licensed temporary storage yard.

6. 6. Present the machine at the customs post on its low-loader
   Where: Customs posts at the frontier crossings (x 2)
   A machine on a low-loader is declared as a load and travels under customs seal. A machine driven in on its own wheels is a vehicle, needs transit plates and is not admitted to the Chu Gate car lanes; the low-loader is therefore recommended.
   Bring: Registration card of the foreign trade contract, Invoice of the foreign supplier, International consignment note (CMR), Statement of the payment abroad, stamped by Talasbank
   You receive: Bonded transit document and customs seal
   Cost: IS 60 per machine
   Time: 60–300 min in the queue, 20–40 min at the counter, 0–1 days until the next step
7. 7. Have a used machine inspected for soil and plant residues ★ optional
   Where: Plant Quarantine Inspectorate (At the crossing, by appointment through the Inspectorate's Talas office)
   Only for used machines and machines that have worked in the field. The machine arrives washed; a machine with soil on the tyres or in the header is washed at the post at the importer's expense, and the wash water is collected in the post's tank and charged by the litre.
   Bring: Bonded transit document and customs seal, Invoice of the foreign supplier
   You receive: Certificate of freedom from soil and plant residues (used machinery)
   Cost: IS 120 per machine
   Cost: washing at the post, if needed, IS 200 per machine
   Time: 30–180 min in the queue, 30–60 min at the counter, 0–1 days until the next step
8. 8. Place the machine in a licensed temporary storage yard
   Where: Licensed temporary storage yards (car-import yards)
   Car-import yards accept machines up to 3 m wide. A combine harvester with its header removed counts as 3.4 m wide and waits in the open yard of the Talas terminal at the same rate; the header waits beside it and is charged as a second machine.
   Bring: Bonded transit document and customs seal
   You receive: Storage receipt of the licensed temporary storage yard
   Cost: IS 35 per machine, per day
   Time: 20–90 min in the queue, 10–20 min at the counter, 0–1 days until the next step

Obtain a certificate of conformity for the type (new machine)

Certificate of Iradstandart for the type and model year.

New or used machine. Other option: Obtain a technical condition report (used machine).

9. 9. Apply for certification of the type with the manufacturer's documents
   Where: Iradstandart, State Agency for Standards, Metrology and Certification
   A certificate is issued for the type and the model year. Manufacturer's documents in a language other than Iradi, Russian or English are submitted with a notarised translation.
   Bring: Invoice of the foreign supplier, Registration card of the foreign trade contract
   Cost: IS 950
   Time: 20–60 min in the queue, 15–30 min at the counter, 14–30 days until the next step
10. 10. Have one machine of the type inspected at the yard
    Where: Iradstandart, State Agency for Standards, Metrology and Certification (At the storage yard)
    The officer checks the lights, the brakes, the roll-over protective cab and the slow-vehicle triangle. Lights that are not white in front and red behind are replaced before release.
    Bring: Storage receipt of the licensed temporary storage yard
    Cost: IS 180 per machine
    Time: 0 min in the queue, 30–60 min at the counter, 3–7 days until the next step
11. 11. Collect the certificate of conformity for the type of agricultural machine
    Where: Iradstandart, State Agency for Standards, Metrology and Certification
    You receive: Certificate of conformity for the type of agricultural machine
    Time: 10–40 min in the queue, 5–10 min at the counter, 1–2 days until the next step

Declare the machine and pay duty

Customs valuation and declaration at the Talas Customs Clearance Terminal.

12. 12. Have the machine valued by customs
    Where: Customs Service: Talas Customs Clearance Terminal (At the storage yard)
    Agricultural machinery is valued by the invoice if the deal passport and the stamped payment statement are presented; otherwise by the price catalogue, which is revised in January.
    Bring: Storage receipt of the licensed temporary storage yard, Invoice of the foreign supplier, Deal passport (opened at Talasbank), Statement of the payment abroad, stamped by Talasbank
    You receive: Customs valuation note
    Cost: IS 80 per machine
    Time: 0–60 min in the queue, 20–40 min at the counter, 1–3 days until the next step
13. 13. Lodge the declaration and pay duty
    Where: Customs Service: Talas Customs Clearance Terminal
    Duty on tractors and combine harvesters is 5% of the customs value. Machines on the list of the Irrigation Modernization Programme are free of duty but not of the clearance fee. The certificate of conformity or the technical condition report is attached.
    Bring: Customs valuation note, Registration card of the foreign trade contract, Bonded transit document and customs seal, Storage receipt of the licensed temporary storage yard, Statement of the payment abroad, stamped by Talasbank, Invoice of the foreign supplier
    You receive: Customs declaration with the release stamp
    Cost: clearance fee, IS 150 per machine
    Cost: import duty (5%), $0.05 per US$
    Time: 30–180 min in the queue, 20–40 min at the counter, 1–2 days until the next step

Register the machine with the Agricultural Machinery Inspectorate

Inspection, machine passport and registration plate of the Inspectorate of the Talas Basin Agricultural Directorate.

14. 14. Present the machine at the Inspectorate's yard on a Friday
    Where: Agricultural Machinery Inspectorate
    Hours: Friday, 9:00–13:00
    The machine is brought from the storage yard on its low-loader; it may not be driven on public roads before registration. The engineer compares the engine and frame numbers with the customs declaration, character by character, including the zeros and the letter O.
    Bring: Customs declaration with the release stamp, Technical passport of the vehicle
    You receive: Inspection act of the Agricultural Machinery Inspectorate
    Cost: IS 90 per machine
    Time: 60–240 min in the queue, 20–40 min at the counter, 0–3 days until the next step
15. 15. Pay the registration and plate fee at Talasbank
    Where: Talasbank (any branch)
    With Form BI-0401. A machine with a front loader carries a second plate on the loader, paid for separately on the same form.
    Cost: registration and plate, IS 200 per machine
    Time: 20–60 min in the queue, 5–10 min at the counter, 0–1 days until the next step
16. 16. Collect the machine passport and registration plate of the Agricultural Machinery Inspectorate
    Where: Agricultural Machinery Inspectorate
    The plate is fixed at the rear. A tractor is not registered with the Highway Patrol Corps and carries no ISEZ car plates.
    Bring: Inspection act of the Agricultural Machinery Inspectorate, Customs declaration with the release stamp, ID card or passport of the applicant
    You receive: Machine passport and registration plate of the Agricultural Machinery Inspectorate
    Time: 10–40 min in the queue, 5–10 min at the counter, 5–10 days until the next step

Buy the compulsory motor policy

Compulsory third-party policy of Iradstrakh for a self-propelled machine.

17. 17. Buy the compulsory motor policy at an Iradstrakh office
    Where: Iradstrakh, State Insurance Company of Irad
    A machine that never leaves the farm's fields is insured all the same if it crosses a public road to reach them, including an unpaved district road. The policy is written on the machine passport, not on a technical passport.
    Bring: Machine passport and registration plate of the Agricultural Machinery Inspectorate, ID card or passport of the applicant
    You receive: Compulsory motor third-party policy
    Cost: IS 280 per machine
    Time: 20–60 min in the queue, 15–25 min at the counter, 0–1 days until the next step

Declare the annual road-use charge (Form DIC-5)

Declaration at the Roads Department of the Department of Infrastructure and Communications.

18. 18. Lodge Form DIC-5 and pay the charge
    Where: Roads Department
    Tractors and self-propelled machines pay by engine power, from the month after registration. A machine that does not use public roads pays nothing, but this is declared on the same form, with the box “does not use public roads” ticked and a sketch of the farm's fields showing that no public road lies between them.
    Bring: Machine passport and registration plate of the Agricultural Machinery Inspectorate, Compulsory motor third-party policy
    You receive: Declaration for the annual road-use charge (Form DIC-5), stamped
    Cost: annual charge by engine power, IS 90 to IS 280, by Engine power of each machine, hp
    Time: 20–90 min in the queue, 10–20 min at the counter, 0–1 days until the next step

Obtain a tractor driver's licence (if needed)

Medical commission and examination at the Agricultural Machinery Inspectorate.

19. 19. Pass the medical commission for machine drivers ★ optional
    Where: City polyclinic (medical commissions)
    Only if the driver does not already hold a tractor driver's licence. A car driving licence does not entitle its holder to drive a tractor, and a tractor driver's licence does not entitle its holder to drive a car.
    Bring: ID card or passport of the applicant, Two photographs, 3.5 × 4.5 cm
    You receive: Medical certificate of a machine driver
    Cost: IS 120 per driver
    Time: 60–240 min in the queue, 60–120 min at the counter, 1–3 days until the next step
20. 20. Sit the Inspectorate's examination and collect the licence ★ optional
    Where: Agricultural Machinery Inspectorate
    Hours: Examinations: first Friday of the month
    Theory in the morning at window 1, driving in the afternoon in the inspection yard, on the examinee's own machine. The category depends on the engine power and the type of machine; a combine harvester is a separate category from a tractor of the same power.
    Bring: Medical certificate of a machine driver, ID card or passport of the applicant, Two photographs, 3.5 × 4.5 cm
    You receive: Tractor driver's licence (categories A–D of the Inspectorate)
    Cost: IS 150 per driver
    Time: 30–120 min in the queue, 180–300 min at the counter, 7–30 days until the next step