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Full procedure Hold a wedding for more than 300 guests

A wedding banquet (toi) at a wedding hall (toikana) in a city of the ISEZ, with live music and more than 300 guests.

A family celebration is not an event requiring a municipal permit, but under the 2019 regulation a celebration of more than 300 guests is notified to City Hall, which registers the notification once the hall's capacity, the kitchen, the music and the parking have been checked. Music after 23:00 needs a separate permit. Guests are counted including children over seven and the musicians. A wedding at a private house, in a yard or in the street is not held at a toikana and follows other rules; a wedding of up to 300 guests needs no notification.

Confirm that the date is not a day of mourning

Confirmation of the City Hall permits counter under the Holidays and Commemorative Days Act.

  1. 1. Request the confirmation for the date of the wedding
    Where: City Hall: permits counter
    Half-mast days may also be proclaimed at short notice. If the date is later proclaimed a day of mourning, the notification lapses; the wedding may be held, without music.
    Bring: ID card or passport of the applicant
    You receive: Confirmation that the date is not a day of mourning
    Cost: IS 10
    Time: 20–90 min in the queue, 5–10 min at the counter, 0–1 days until the next step

Book the hall and obtain the owner's consent

Written consent of the owner of the toikana, with a certified copy of the hall's sanitary certificate.

  1. 2. Obtain the owner's written consent and the copy of the hall's sanitary certificate
    Where: City Hall: permits counter (At the toikana)
    Who: The owner of the toikana
    The consent names the date, the hours and the number of guests. Halls are booked months ahead for Saturdays in September and October.
    You receive: Written consent of the venue owner
    Time: 0–30 min in the queue, 30–60 min at the counter, 1–30 days until the next step

Have the hall's capacity checked for the date

Capacity check by the State Fire Inspectorate against the seating plan.

  1. 3. Request the capacity check with the seating plan
    Where: State Fire Inspectorate
    The seating plan shows every table with its number of places, the stage, the dance floor and the exits. The musicians' tables are counted; the kitchen staff are not.
    Bring: Written consent of the venue owner, Floor plan of the premises, 1:100, ID card or passport of the applicant
    Cost: IS 120
    Cost: per guest, IS 0.30 per guest
    Time: 20–90 min in the queue, 10–20 min at the counter, 3–10 days until the next step
  2. 4. Receive the inspector at the hall
    Where: State Fire Inspectorate
    The inspector counts the chairs, not the invitations. Chairs above the hall's certified capacity are removed in his presence. Candles on tables and fireworks inside the hall are not permitted; cold spark fountains are permitted with a certificate for the model.
    You receive: Capacity certificate of the hall for the date
    Time: 0 min in the queue, 30–60 min at the counter, 1–3 days until the next step

Have the kitchen inspected for the date

Inspection by the City Sanitary Inspectorate two days before the wedding.

  1. 5. Submit the menu with the number of portions of each dish
    Where: City Sanitary Inspectorate
    The menu lists every dish, including the plov, the boorsok and the kymyz, with the number of portions. A cook hired for the plov (ashpoz) is named on the menu, with his medical book.
    Bring: Written consent of the venue owner, Sanitary certificate for a food business, Medical book of the seller
    Cost: IS 90
    Time: 20–90 min in the queue, 10–20 min at the counter, 1–5 days until the next step
  2. 6. Receive the sanitary inspector in the kitchen
    Where: City Sanitary Inspectorate
    The inspector checks the cold rooms, the water and the veterinary certificates (Form 2-VET) for the meat. On the day, a 100 g sample of each dish is kept in a labelled jar in the refrigerator for 48 hours after the wedding.
    Bring: Veterinary certificate Form 2-VET for onward sale, Sanitary certificate for a food business
    You receive: Sanitary inspection report on the kitchen for the date
    Cost: IS 150
    Cost: per guest, IS 0.20 per guest
    Time: 0 min in the queue, 30–60 min at the counter, 2 days until the next step

Obtain a permit for live music

Permit of the Department of Public Information for paid performers at a family celebration.

  1. 7. Collect copies of the performers' registration cards
    Where: Department of Public Information: performance and screening permits (From the performers)
    Who: The organiser of the wedding
    Singers and musicians who perform for payment hold a performer's registration card from the Department of Public Information, renewed every year. A performer without a card may perform only if he is a relative of the bride or the groom within the third degree, shown by birth certificates.
    Bring: Performer's registration card
    Time: 0 min in the queue, 10–30 min at the counter, 1–7 days until the next step
  2. 8. Submit the list of songs at room 21
    Where: Department of Public Information: performance and screening permits
    For a family celebration the list names the songs, not the texts. Songs in a language other than Iradi, Russian or Kazakh are submitted with their texts and an Iradi translation, as for a concert. Songs requested by guests on the night are covered if they are on the list.
    Bring: Performer's registration card, Written consent of the venue owner, Confirmation that the date is not a day of mourning
    You receive: Permit for live music at a family celebration
    Cost: IS 80
    Cost: per performer, IS 20 per performer
    Time: 30–120 min in the queue, 10–20 min at the counter, 5–10 days until the next step

Obtain a permit for music after 23:00

Notice signed by the street committee, then a permit of the City Hall permits counter, priced by the hour.

  1. 9. Have the notice to the neighbours signed by the street committee
    Where: Street committee (köchö komiteti)
    The notice gives the date and the hours of music and is signed by the chairman of the street committee, who confirms that it has been read to the households within 100 m of the hall. A household that objects in writing is recorded on the notice; the permit is still issued, but for one hour less.
    Bring: Written consent of the venue owner
    You receive: Notice to the neighbours, signed by the street committee
    Time: 0–30 min in the queue, 15–40 min at the counter, 1–5 days until the next step
  2. 10. Apply for the permit at the permits counter
    Where: City Hall: permits counter
    Music may continue until 1:00 at the latest, and until 24:00 on nights before working days, at no more than 75 dB at the door of the hall as measured by the city police with their own meter.
    Bring: Notice to the neighbours, signed by the street committee, Permit for live music at a family celebration, Capacity certificate of the hall for the date, ID card or passport of the applicant
    You receive: Permit to play music after 23:00
    Cost: per hour of music after 23:00, IS 60 per hour
    Time: 20–90 min in the queue, 10–15 min at the counter, 2–5 days until the next step

Agree the parking and traffic plan with the city police

Plan approved by the traffic section of the city police, with the route of the procession.

  1. 11. Buy the city plan and the steward's armband
    Where: City police: licensing and registration section (Talas City Police headquarters, Liberty Boulevard 30, traffic section, window 9)
    The parking plan is drawn on the city plan at 1:2,000 sold at the window, with one parking place for every four guests within 300 m of the hall. The plan names the steward who directs the parking; he wears the armband sold at the same window.
    Cost: city plan and armband, IS 25
    Time: 20–90 min in the queue, 5–10 min at the counter, 0–3 days until the next step
  2. 12. Submit the plan and the route of the procession
    Where: City police: licensing and registration section (Talas City Police headquarters, Liberty Boulevard 30, traffic section, window 9)
    The procession of cars from the bride's house to the hall may not stop on through roads, sound horns within 200 m of a hospital or a school, or fire into the air. The route is written on the plan street by street.
    Bring: Written consent of the venue owner, Capacity certificate of the hall for the date, ID card or passport of the applicant
    You receive: Approved parking and traffic plan
    Cost: per guest car expected, IS 1 per car
    Time: 30–120 min in the queue, 15–30 min at the counter, 3–7 days until the next step
  3. 13. Have the bride's horse entered on the route ★ optional
    Where: City police: licensing and registration section
    A horse in the procession is led on foot by a member of the groom's family on streets with more than two lanes, and carries a reflective band on the bridle after dark.
    Bring: Approved parking and traffic plan
    You receive: Route approval for a horse in the procession
    Cost: IS 40
    Time: 10–40 min in the queue, 5–10 min at the counter, 0–2 days until the next step
  4. 14. Order traffic officers for the procession ★ optional
    Where: City police: licensing and registration section
    Two officers for two hours, booked at window 9 at least five working days ahead. Officers are not provided on the evening of an ulak match at the State Hippodrome.
    Bring: Approved parking and traffic plan
    Cost: two officers for two hours, IS 180
    Time: 10–40 min in the queue, 5–10 min at the counter, 0–1 days until the next step

Notify City Hall of a celebration of more than 300 guests

Registered notification at the City Hall permits counter, at least 14 days before the wedding.

  1. 15. Pay the fee at Talasbank
    Where: Talasbank (any branch)
    Cost: notification fee by number of guests, IS 150 to IS 900, by Guests (including children over seven and the musicians)
    Time: 20–60 min in the queue, 5–10 min at the counter, 0–1 days until the next step
  2. 16. Submit the notification with the full set of documents
    Where: City Hall: permits counter
    The notification is registered, not approved: City Hall does not refuse a wedding. A notification with a document missing is not registered, and a celebration of more than 300 guests without a registered notification is a celebration without notification.
    Bring: Confirmation that the date is not a day of mourning, Written consent of the venue owner, Capacity certificate of the hall for the date, Sanitary inspection report on the kitchen for the date, Permit for live music at a family celebration, Permit to play music after 23:00, Approved parking and traffic plan, ID card or passport of the applicant
    Time: 20–90 min in the queue, 10–20 min at the counter, 3–5 days until the next step
  3. 17. Collect the registered notification
    Where: City Hall: permits counter
    A copy is kept at the hall on the day and shown to the police and the inspectors on request.
    You receive: Registered notification of a family celebration of more than 300 guests
    Time: 10–40 min in the queue, 5–10 min at the counter, 0–1 days until the next step

Laws and documents

  • № 93-11 Holidays and Commemorative Days Act 1993 (revised 2008) (articles 6, 8)
  • Regulation 2019/4 Family Celebrations Regulation 2019 (article 5; article 7; article 8; article 10; articles 12, 13; articles 15, 16; articles 3, 4, 18)
  • Fire Safety Rules FSR-01 Fire Safety Rules for premises and storage, 2003 (sections 4, 21)
  • Sanitary Rules SR 2.3-04 Sanitary rules for food businesses and food storage, 2004 (sections 8.3, 14)
  • № 08-09 Extremist Activity Act 2008 (article 4)

Institutions

  • City Hall: permits counter, Talas City Hall, room 104; Nurzhan: House of Soviets, permits office; Iyık Janyl: City Hall, Lower Town. Monday to Friday, 9:00–17:00, lunch 12:30–13:30
  • State Fire Inspectorate, Fire station of your district; in Talas, Fire Station No. 1, Trans-Talas Highway 33. Monday to Friday, 9:00–17:00, lunch 12:30–13:30
  • City Sanitary Inspectorate, Talas, Regional Hospital grounds, building 4; Nurzhan and Iyık Janyl: city polyclinic No. 1. Monday to Friday, 9:00–17:00, lunch 12:30–13:30
  • Department of Public Information: performance and screening permits, Talas, Communications Square 5, second floor, room 21. Monday to Thursday, 9:00–12:30
  • Street committee (köchö komiteti), The house of the committee's chairman on the street of the hall (ask the neighbours). Evenings, by arrangement
  • City police: licensing and registration section, Talas City Police headquarters, Liberty Boulevard 30, window 6. Monday to Thursday, 9:00–12:30
  • Talasbank (any branch), Any of the 28 branches; foreign currency operations at the head office, Central Square, Talas. Monday to Friday, 9:00–16:00; Saturday 9:00–12:00

Updated 2026-10-23. Developed with the support of the UNMI trade facilitation programme.